> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ontimebookings.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Add a staff member

> Invite someone by email, or create their account for them.

There are two ways to add someone to your team. Both are on the **Staff** page (**Settings → Operations → Staff**).

| Way to add               | When to use it                                    | How they log in                                                                                                                  |
| ------------------------ | ------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------- |
| **Invite a user**        | The usual way. They set their own password.       | They get an email with a link and a temporary password, and set their own password on first login. The link expires in 72 hours. |
| **Create user directly** | When you want them ready to log in straight away. | You set their password and give it to them.                                                                                      |

## Invite a staff member

<Steps>
  <Step title="Open Staff">
    Go to **Settings → Operations → Staff**, then select **Invite a user**.
  </Step>

  <Step title="Enter their email">
    Add the email address the invite is sent to. You can also add their first and last name now, or leave it for later.
  </Step>

  <Step title="Choose their roles">
    Add one or more roles, and choose whether each applies to your whole business or one location. You can change roles later.
  </Step>

  <Step title="Send the invite">
    Send it. They get an email with a link and a temporary password.
  </Step>
</Steps>

You can see who hasn't accepted yet under **Pending invites**. From there you can **resend** an invite (which creates a fresh link) or **revoke** one so it can no longer be used.

## Create an account directly

<Steps>
  <Step title="Open Staff">
    Go to **Settings → Operations → Staff**, then select **Create user directly**.
  </Step>

  <Step title="Fill in their details">
    Enter their name, email, and mobile number, and set a password for them.
  </Step>

  <Step title="Create the account">
    Create it. They can log in right away with the email and password you set. Give these to them.
  </Step>
</Steps>

| Field          | What it's for                                        | Required |
| -------------- | ---------------------------------------------------- | -------- |
| **First name** | Their first name.                                    | Yes      |
| **Last name**  | Their last name.                                     | No       |
| **Email**      | Used to log in.                                      | Yes      |
| **Mobile**     | Their mobile number.                                 | Yes      |
| **Password**   | The password they'll use to log in. Give it to them. | Yes      |

<Note>
  Only an admin can invite or create staff. After you add someone, fill in the rest of their details on their [profile](/set-up/staff/profile).
</Note>